PURPOSE & NATURE
Each parish that has Cemeteries shall have a Cemetery Advisory Committee (the “Committee”) established by the parish as a committee of the Parish Finance Council or Building and Grounds Committee. The Committee must be established using the attached corporate resolution – Establishing Cemetery Advisory Committee. The role of the Committee is to assist the Pastor/Administrator in managing the Cemetery. The Committee will provide oversight for the continuous wellbeing of the Cemetery(ies) including the assessment of conditions, maintenance strategies, safety issues and financial matters.
Duties may include:
MEMBERSHIP The Committee’s membership should include active parishioners with interest in Cemetery operations taking into consideration skills that would be beneficial to the oversight, operation and maintenance of the Cemetery, including legal, public relations, finance, banking and investments, business, engineering and land management, and landscape and ground maintenance. If necessary, significant focus should be on the health/improvement of the Permanent Maintenance Fund level.
SIZE The Committee will consist of not less than four (4) members plus a member of the Finance Council (if possible). The Committee is required to provide financial information to the Finance Council on a regular basis. The size of the Committee is not as important as the knowledge, skills and personal interest of the membership. One Committee shall oversee the cemeteries of the merged or clustered parish. Membership representation from all cemeteries is to be included in membership.
SELECTION The Pastor selects Committee members through an open search process that will include input from staff as well as the Pastoral and Finance Councils.
TERM OF OFFICE Committee members shall serve until the next Annual Parish Corporate Meeting, as described in the Annual Reporting to the Diocese Policy, after which they are appointed. There is no limit to the number of terms a Committee member may serve. Members serve at the Pastor’s discretion. Annual appointments must be made in accordance with the attached resolution - Annual Parish Appointments of Cemetery Members for Existing Committee Members.
The Committee should meet at least four (4) times each year. Additional meetings may take place as needed. Minutes of each meeting must be kept and retained in the Parish office. The Chair of the Committee will report on Committee meetings on a regular basis at Pastoral Council and/or Parish Finance Council meetings. The Committee shall fix its own rules of procedures, which shall be consistent with the by-laws of the parish.